Not every parish fundraising effort requires a large-scale, multi-year capital campaign.
Many parishes face smaller but still important needs that exceed what can reasonably be covered through the regular offertory. Whether it is replacing HVAC equipment, updating parish hall furniture, improving lighting or audio systems, repairing facilities, or refreshing gathering spaces, these projects often require a focused fundraising effort with clear communication and a manageable timeline.
This resource page was created to help pastors and parish staff quickly launch a simple, professional special projects campaign using ready-made, customizable materials.
The campaign model is intentionally straightforward:
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12-month pledge period
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Flexible fundraising goals
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Easy-to-edit Canva templates
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Minimal setup and administration
These materials can be adapted for a wide variety of parish projects and scaled based on the size and needs of your parish community.
Brochure
This customizable brochure template can be edited directly in Canva and is designed to help you clearly explain your parish project and campaign goals. Use the brochure to share project details, display photos or renderings, outline giving opportunities, and help make the campaign feel real and tangible for parishioners.
The brochure is formatted as an 11x17 trifold mailer that can also be self-mailed if desired. Once customized with your parish information, it can be professionally printed and distributed at Mass, mailed to parishioners, or used at campaign events and meetings.
Pledge Form
This editable pledge form template can also be customized directly in Canva. Be sure to update the form with your parish name, campaign information, online giving details, and any specific payment instructions before printing.
The pledge form is designed as a standard 8.5x11 document for easy printing and in-pew distribution. It includes space for one-time gifts, pledge commitments, payment schedules, and donor contact information.
Ask Letters
The ask letter templates are provided in Microsoft Word format so they can be easily edited and personalized for your parish campaign.
These letters are intended to help pastors introduce the project, explain the need, and invite parishioners to participate in the campaign effort.
The templates can be adapted for direct mail, email communication, leadership asks, or general parish-wide outreach.
Return Envelope
This return envelope template can be edited directly in Canva and customized with your parish name, return address, campaign branding, and giving information.
The envelope is designed to coordinate with the full set of campaign materials and provide parishioners with a simple and professional way to return pledge forms and gifts.
Once customized, the envelope can be professionally printed and included in campaign packets, direct mail pieces, or distributed during Masses and campaign weekends.
Need Assistance?
If you have questions about customizing these materials, editing Canva templates, printing, developing campaign messaging, or creating a fundraising plan for your parish, the Advancement team at the Archdiocese of Baltimore is available to help.
Please contact your Advancement Director in the Advancement Office for assistance with planning and implementing your parish special projects campaign.