School Annual Giving Fund
Below you will find resources and templates designed to assist you in building an annual giving fund at your school. These materials are tailored to help you navigate the process and ensure a successful fundraising campaign.
Explore these resources and start your annual fund today!
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Fall Solicitation Letters
Launching your annual fund in the fall is a great way to set the stage for a successful year. Using tailored letters for parents, grandparents, alumni, businesses, and leadership donors helps make your outreach more personal and effective. Download the templates, customize them to fit your school’s voice and goals, and start your fall fundraising with a strong, targeted appeal.
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Letter to Parents
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Letter to Grandparents
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Letter to Alumni​
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Letter to Business Contacts
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Letter to Leadership Givers
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School Profile one-page and pledge form
School Profile
A well-crafted school profile is a powerful tool to introduce donors to your mission and impact. This one-page snapshot highlights key facts, and what makes your school unique. Easily editable in Canva, this resource allows you to customize details while keeping the message clear and compelling. Add it to your solicitation letter packet to give potential donors a quick, engaging look at why their support matters.
Pledge Forms
Making it easy to give is key to a successful annual fund. A well-designed pledge form makes giving simple and accessible. Our editable Canva pledge form provides a polished, visually appealing option that can be customized for your school’s needs. The back side features an FAQ about giving, addressing common donor questions.
Promotional Flyer
Get the word out about your school’s annual fund with this easy-to-edit flyer! Designed in Canva, this flyer is a great way to inform parents about the impact of their support and encourage participation. Hand it out at school events, send it home with students, or keep copies in the office to make sure every family knows how they can contribute. A simple, eye-catching way to boost engagement beyond mailed letters!
January/February Impact Report
The mid-year mark is a great time to show donors the difference their generosity is making. This impact report shares real stories of transformation—highlighting student success, life-changing opportunities, and the power of giving in action. Use the Canva link to create a visually compelling report that captures these stories and can be mailed to your school community. A well-designed update keeps supporters engaged and reinforces the importance of their ongoing generosity.
All-Year Social Media Fundraising Toolkit
Engaging your school community on social media is a powerful way to inspire support for your annual fund. These ready-to-use post ideas highlight the impact of giving throughout the year, from student success stories to special campaigns. Use them to spark meaningful conversations, celebrate generosity, and encourage donations.
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Meet [Student's Name]: A Story of Transformation September
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Faith in Action: How Giving Transforms Lives November
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​Thankful for You! December
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Catholic Schools Week: The Power of Giving January/February
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A Parent’s Perspective: Why We Give April
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Graduation & A Lasting Impact May
Spring Recap Letter
Spring is the perfect time to celebrate the impact of your school’s annual fund. This letter helps you share key achievements from the year, update supporters on the difference their gifts have made, and encourage them to continue their support with a recurring gift. Use this template to craft a heartfelt message that reinforces the value of giving and keeps your community engaged in your school’s success.
All-Year Thank You Letters
Expressing gratitude is key to building strong, lasting relationships with your supporters. These thank-you letter templates acknowledge pledges, recurring gifts, and one-time donations, ensuring every donor feels appreciated. Sending a thoughtful, timely thank-you message reinforces the impact of their generosity and encourages continued support. Download and personalize these templates to make each donor feel valued and connected to your school’s mission.
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Thank you for pledge ​
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Thank you for a recurring gift
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Thank you for a one-time gift