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Handwritten Communications

Sending a handwritten note to your parishioners conveys a deeply personal touch. It shows that you have dedicated time specifically to connect with them, making each recipient feel valued. The effort involved in handwriting a note significantly enhances its impact, distinguishing it from the impersonal nature of mass mailings. Handwritten notes cut through the clutter, ensuring your message is received with the attention it deserves. In contrast to the average email open rate of 22.7%, handwritten letters boast an impressive 90% open rate.

Setting a goal 

Writing handwritten notes does require time and considerable effort, but the benefits are substantial. Setting a realistic goal for this task can help you maintain focus and foster a culture of personal connection within your parish. Consider committing to a manageable number such as 5-10 notes per week, or even more if your schedule allows. Allocating specific time each week to this practice not only makes the task more achievable but also ensures consistency.

To enhance the impact of your efforts, it's helpful to align your note-writing goals with key parish events or milestones. For instance, you might aim to send notes to parishioners on their birthdays, anniversaries, or after significant life events. This thoughtful timing can deepen the bonds within your community, demonstrating your attentive care and involvement.

Keeping a record of the notes sent and any responses received can guide future communications and help you tailor your messages to the specific needs and experiences of your parishioners. By setting these structured goals and systematically approaching your note-writing, you can significantly enhance the sense of community and individual connection within your parish.

Some Advice 

  • It's perfectly fine to make mistakes in your writing. If you correct an error on the paper, it shows the recipient that the note is authentically handwritten, not mechanically produced. This adds a personal touch that reinforces the sincerity of your message.

  • Before putting pen to paper, consider drafting your message on a computer. This allows you to use spell check and grammar tools to polish your wording. Once you’re satisfied with the draft, you can transcribe it into your handwritten note, ensuring clarity and thoughtfulness in your final message.

  • Use the recipient's first name or their preferred nickname if you know it. This personal touch demonstrates your attention to detail and fosters a stronger, more personal connection.

  • Be clear about any follow-up actions. For example, instead of saying, “Let’s meet for coffee sometime,” be more proactive by stating, “I would love to chat over coffee. I’ll call you next week to set up a time.” This approach shows initiative and helps turn your words into action.​

  • While the personal nature of a handwritten note is its charm, it's also important to keep your message concise and to the point. A clear, well-structured note respects the recipient's time and ensures your message is communicated effectively without unnecessary detail.

  • The physical aspect of your note—the paper and pen used—can also impact its reception. Choosing high-quality stationery adds a level of respect and care to your message, enhancing the overall experience for the recipient.

  • Always include a word of thanks or express appreciation for the recipient's role in your community or life. Gratitude not only strengthens relationships but also uplifts the spirit of both sender and receiver.

Sample Notes 

Thank you for your recent gift:

Hey [Name],

I just wanted to say a huge thank you for your generous gift to our parish fund. Your support means a lot and helps us continue our mission in serving our community. May God bless you abundantly for your kindness!

With gratitude and prayers, [Your Name]


Thank you for volunteering:

Hey [Name],

I can't thank you enough for all the hard work you put in as a volunteer at our parish's food pantry. Your dedication to helping others truly reflects the love of Christ. Keep up the amazing work!

Warm regards in Christ, [Your Name]

Thank you for attending a parish event (e.g., Parish Picnic):

Hi [Name],

Thanks a bunch for coming to our Parish Picnic! It was awesome seeing you there and catching up. I hope you had as much fun as I did.

Take care and God bless, [Your Name]

Thank you for ongoing support and involvement:

Hey [Name],

I just wanted to let you know how much your ongoing support and involvement in our parish activities mean to me. Your dedication really strengthens our faith community. Let's keep making a positive difference together!

Sending you blessings, [Your Name]

Congratulations on milestones and life achievements:

Hey [Name],

Congratulations on your recent graduation! I'm so proud of your hard work and faith. Here's to exciting new beginnings ahead!

With prayers and best wishes, [Your Name]

Happy Birthday messages:

Hey [Name],

Wishing you the happiest of birthdays filled with joy and blessings. May this year bring you closer to all that God has in store for you!

Blessings in Christ, [Your Name]

Wedding anniversaries:

Hi [Couple's Names],

Happy anniversary to an amazing couple! Your love and commitment inspire us all. Here's to many more years of joy and togetherness.

Sending love and prayers, [Your Name]

Encouragement in difficult times:

Hey [Name],

Just wanted to reach out during this tough time to remind you that you're not alone. Keep your faith strong and trust that brighter days are ahead.

You're in my thoughts and prayers, [Your Name]

Acknowledgments of length of time someone has been a member:

Hey [Name],

Congratulations on [number] years as a faithful member of our parish. Your commitment is truly inspiring and makes our community stronger. Here's to many more wonderful years together!

With gratitude and prayers, [Your Name]

Encouragement to join ministries (e.g., Parish Outreach Ministry):

Hi Name],

I've been thinking that your passion for serving others would be a great fit for our Parish Outreach Ministry. Let's chat more about how you can get involved and make a real impact together. I’ll give you a call next week to set up a time for us to grab coffee.

 [Your Name]

I'm praying for you:

Hey [Name],

I just wanted to let you know that I'm praying for you. May God's grace and peace surround you during this time. Your support and prayers for our parish community mean a lot. May God bless you abundantly for your kindness.

In prayerful solidarity, [Your Name]

Thank you

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Additional Templates



Happy Birthday


Simple card

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